HR Compliance and Employee Records
Employee records that hold up in an audit, dispute or inspection.
Incomplete records rarely matter until the day they do. We bring your files and statutory compliance up to standard, and keep them there.
Who it's for
- Organisations that have outgrown their paperwork
- Businesses facing an audit or due diligence
- Leaders unsure what their staff files contain
What's included
- Employee file audits against an 11‑item standard
- Gap report, then follow‑through until closed
- Central leave registers and training logs
- Statutory deductions, levies and deadlines checked
- Data protection for employee records
What you get
Usual engagement: Project, often followed by a retainer
Typical deliverables
- File audit for every employee
- Prioritised gap report
- Statutory compliance calendar
- Personnel file standard and checklist
How it works
- 1
Scope
We agree the records, sites and obligations in scope.
- 2
Audit
Every file and statutory filing checked against the standard.
- 3
Gap report
What is missing, ranked by risk, with an owner for each.
- 4
Follow-through
We close the gaps and set up registers that stay current.
More detail
Employee records that hold up when they are tested: in an audit, a dispute or an inspection.
Incomplete records rarely matter until the day they do: a dispute, a labour inspection, a due diligence request or a resignation that turns difficult.
By then it is too late to rebuild the file.
Usual engagement: Project engagement, often followed by a retainer to keep records current.
More on who it's for
- Organisations that have grown faster than their paperwork
- Businesses preparing for an audit, due diligence or a labour inspection
- Leaders who are not sure what is in their staff files, or what is missing
- Employers who hold employee data and need to meet data protection law
More on what's included
- Employee file audits against a structured file standard, such as our 11-item personnel file checklist
- A gap report with prioritised fixes, then follow-through until every gap is closed
- Central leave registers and training logs, kept outside personnel files
- Statutory compliance support covering payroll deductions, levies and remittance deadlines
- Data protection compliance for employee records: what you hold, why you hold it, who can see it and how long you keep it
More on deliverables
- File audit results for every employee
- Central leave register and training log
- Employee data guidance and consent templates
More on how it works
- Scope: We agree which records, sites and obligations are in scope.
- Audit: Every file is checked against the standard, and statutory deductions and filings are reviewed.
- Gap report: A clear list of what is missing, ranked by risk, with an owner for each fix.
- Follow-through: We close the gaps with your team and set up registers that stay current.
Compliance notes (Kenya)
We work to the law where you operate.
For employers in Kenya, that includes the record keeping duties in the Employment Act 2007 and statutory deductions such as PAYE, NSSF, SHIF and the Affordable Housing Levy.
The Data Protection Act 2019 covers everything you hold about your people.
Related services
- Outsourced HR Retainer Senior HR support every month, from someone who knows your people.
- Payroll Inputs and Statutory Support Accurate payroll inputs every month, with every deduction checked.
- HR Policies, Contracts and Documentation Policies people can follow, and contracts that say what you mean.
Start with a free discovery call
A free 20-minute call about where your HR stands and what would help most. No obligation. We will reply by email to arrange a time.